Executive Committee Report
on
MALC 2006/2007 OBJECTIVES
During the spring 2006 MALC meeting the membership affirmed the objectives the Executive Committee would address over the next twelve months. The accomplishments for this year as described in report that follows are the result of the leadership, careful thought and consideration of many members of MALC. The organization is beginning to be recognized because of the work of many.
- Increase the number of Deans/directors who respond to the annual activity report request, attend meetings, and contribute to the role of MALC.
This is an area which has had mixed success. Members stepped forward when the three task forces were being established and have worked to provide their reports for the spring meeting. However, attendance at the meeting last October was at the same level (about one-third the membership) as previous meetings and with mostly the same institutions represented. The number of representatives attending the spring meeting is significantly less. Personal phone calls to members has not yet resulted in greater attendance but will continue as there is a need to track retirements and new directors hired.
- Work toward a statewide strategic plan for multi-type libraries to speak with one voice.
- Sub-part: Determine best way to address the MALC Position Statements/Adopted (with Revision) 11-9-01.
The report of this task force is presented to the membership for its consideration. Thanks are extended to the multi-type library members of the task force and the leadership of Tim Richards.
- Establish a MALC task force to work with MLC to develop a plan for archiving e-journals.
This subject matter was addressed by the task force established to study off-site storage.
- Work on MALC website expansion
- Add links to the MALC website for MLA, MLC, LOM, ACRL, Special Libraries, ALA, SLA, SEMLOL.
Library Association has been added to the left navigation bar of the website with links to the named associations.
- Create hot link to each institution’s library that completed an activities report
This has not been addressed
- Complete the back side (authority levels) of the MALC web site
Authority levels have been completed. In addition, a history of the organization has been written, a history of the membership of the Executive Committee has been constructed with some information lacking because there are no records that can be located to help fill in the gaps, and many minutes of general and Executive Committee meetings have been scanned, proof read, and posted. Some meetings were held with no minutes taken or minutes cannot be found.
- Send out a call for awards, service on committees, etc. for web site
The awards section has been beta tested and is ready for the call to be sent out following the 2007 spring meeting. Individual institutions will be able to post their own information
- Establish a MALC task force to work with MLA in developing an academic library vision/case statement of contributions to education, workforce development, and the community.
The reports of this task force include both a case statement for academic libraries and a MeL case statement. Thanks are extended to the task force members and the leadership of Linda Farynk.
- Establish a MALC task force to work with MLC on the issue of shared storage
The task force was created and a report has been submitted to the membership for review. As part of it deliberations, the task force also addressed the issue of print journals replaced by e-journals. Thanks are extended to the task force members and the leadership of John Kondelik and Randy Dykhuis.
- Develop charge and timeline for each task force.
Task force charges were delivered either in print or during discussions with members of the Executive Committee. Timeline for interim and final reports were provided.
- Determine ways to assist in Library of Michigan Activities.
Basically, this has not been addressed. The Executive Committee responded to a LOM request to nominate an academic representative for one of their committees.
- Investigate feasibility of voluntary statewide virtual reference program options.
No action on this objective.
- Other
- Met with MLA director to discuss role of academic librarians in the Association.
- Completed a survey of the role of academic librarians in thirty other state library associations. Delivered results and analysis of survey to MLA Executive Director.
- Offered program at the MLA fall conference (Oct 2006)
- Distributed appropriate announcements via email from the Library of Michigan, American Library Association, MLA, ALA Councilor, etc.
- Prepared and distributed survey to membership in response to MLC request to meet with their board on the needs of academic libraries in Michigan
- Solicited membership fee from MALC institutions, sent invoices, and received funding from 19 institutions, 5 still pending
- Solicited and received support from ProQuest
- Executive Committee met monthly to keep the organization on schedule; Minutes of all Executive Committee meetings distributed to membership
- Responded to member email questions; acknowledged all registrations and checks received
- Developed a history of attendance at MALC meetings
- Minutes of MALC, COLD, DIAL-M and MCCL 2006 spring meetings distributed to MALC membership
- Called DIAL-M and MCCL libraries to confirm directors names and email addresses
- MALC listserv continually updated