The Michigan Academic Library Council (MALC) shall serve as the coordinating body and advocate for academic libraries in Michigan. Membership came together in 1999 to enhance and promote the ability of each library to meet its mission by improving cooperation, resource sharing, and services.

Membership

Membership is comprised of all academic libraries in Michigan as represented by their respective Director/Dean. For institutions with multiple libraries, the overall Director/Dean shall be the official representative. At institutions where there is not a single designated library leader, the institution shall select one "official" representative.

Executive Committee

The Executive Committee shall be comprised of six representatives, two representatives from each type of academic library, e.g., two from the public institutions (COLD), two from the private institutions (DIAL-M), and two from the community colleges (MCCL). Each group will select their own representatives.

The selection of representatives shall occur at least one month prior to the annual meeting and new representatives shall take office at the end of the annual meeting.

The Executive Committee shall select a Chairperson from among its members. The Chairperson of the Executive Committee shall have full voting rights.

Should the Chairperson of the Executive Committee resign, a new Chairperson shall be selected from the remaining members of the Committee to fill the unexpired term of the office.

Terms of Office

Each type of library will have two representatives, one elected each year. All representatives will serve two-year terms. Representatives may serve two consecutive terms.

Should a person resign or leave the Executive Committee before the completion of a specified term, a replacement shall be selected by the libraries of the constituency (COLD, DIAL-M, or MCCL) for which the seat is vacant.

Committees and Task Forces

The Executive Committee may establish task forces and standing committees as needed.

Meetings

The Members of the Michigan Academic Library Council shall meet annually at a time to be determined by the Executive Committee.

The Executive Committee will meet quarterly and may meet more often as needed. The Executive Committee may meet via conference telephone call or electronic means (e-mails, discussion board, etc.) if needed.

Finances

The Michigan Academic Library Council may agree to assess dues of each member for the payment of such costs as are deemed necessary by the membership for the effective operation of the organization. If the members agree to be assessed dues, the Executive Committee may set the amount of dues for a specified time period.

The Executive Committee also may be empowered by the Council to seek grants.

The Executive Committee may name an organization or institution as fiscal agent.

Approved November 5, 1999 with amendments by the assembled library directors of Michigan Public Colleges and Universities, Independent Colleges and Universities, and Community Colleges.